7 Myths That Make Meetings Miserable


Myth 1: Executives belong in meetings.

Although the demands of business cause executives to attend more meetings than other professionals, executives need to avoid meetings. Top management is responsible for vision, strategy, plans, and communication. That means executives should spend most of their time thinking, learning, planning, and communicating. Inefficient, ineffective meetings waste the time of the company's most valuable employees.

Better: Ask probing questions when invited to make sure that your presence will add value. For example, "What are your goals for the meeting?" "How will I contribute to achieving those goals?" and "How can I prepare for the meeting?" After all, you want to contribute to an effective meeting if you decide to attend.

Myth 2: Holding a large meeting is impressive.

Actually, holding a large meeting is expensive. It can also be impressive if it is conducted properly, which means that it will be as small a possible.

Better: Invite only those who can make meaningful contributions. The likelihood of holding an effective meeting diminishes with groups larger than ten or twelve.

Myth 3: Structure inhibits spontaneity.

This is true if your goal is to obtain random outcomes over infinite time. While this may occasionally produce spectacular results, such as winning a lottery, you can achieve predictable results faster by applying structured activities. These help people make methodical progress toward results. Otherwise, the group is attending a party, instead of working in a meeting.

Better: Use structured activities to keep you in control of your meeting and make progress toward results.

Myth 4: People are too busy to prepare agendas.

Since there is always time to repeat a task, fix a problem, or make an apology, there must be time to take the steps that avoid such dilemmas. Overall, preparing an agenda saves time and money.

Better: Prepare an agenda or, if you are too busy, ask someone to do it for you. Then send the agenda to the participants so that they can prepare for the meeting.

Myth 5: Minutes are unnecessary.

This is true for any meeting where people wasted time producing nothing. Effective meetings produce results that are worth documenting. Minutes serve to track action items, record decisions, and inform others. If you are planning a meeting with no results worth documenting, ask yourself why that meeting is necessary.

Better: Record key ideas, agreements, and action items during the meeting. Then convert these notes into minutes.

Myth 6: Meetings should last a long time.

While this may be true for some meetings, most meetings can be conducted in less than an hour. Long, casual meetings lull people into lethargy. In general, people are able to focus on a task for 30 to 60 minutes. Then their attention fades and they take mental holidays to think about other things.

Better: Plan meetings where you spend time and resources in proportion to the value of the results. That is, an effective meeting should be designed to earn a profit. Also, plan short breaks every 50 minutes.

Myth 7: The effectiveness of meetings is a low priority.

This is true if you seldom hold meetings. Of course, if you have more than two employees, you need meetings to make decisions, reach agreements, and develop solutions. Effective meetings are a critically essential activity in running a business. They harness the combined wisdom of your staff to invent products, increase sales, improve productivity, plan strategies, and create success.

Better: Learn how to plan and conduct meetings that make your business a success.

Certified professional facilitator and author Steve Kaye helps groups of people hold effective meetings. His innovative workshops have informed and inspired people nationwide. His facilitation produces results that people will support. And his books "The Manager's Pocket Guide to Effective Meetings," "Meetings in an Hour or Less," and "117 Tips for Effective Meetings" show how to hold effective meetings. Call 714-528-1300 or visit www.stevekaye.com">http://www.stevekaye.com for dozens of articles, tips, and ideas.


MORE RESOURCES:

Hollywood Reporter

'Dunkirk' Could Launch a 70mm Film Presentation Renaissance
Hollywood Reporter
Thanks to a reclamation project that was undertaken to locate and restore projectors when The Weinstein Co. distributed Quentin Tarantino's The Hateful Eight in 2015, there is now an existing base of theaters capable of presenting the format, which ...

and more »


NASA's Juno mission to be topic of presentation at historic Harvey ...
VVdailypress.com
The city of Barstow and NASA's Goldstone Visitor Center have a special speaker scheduled to make a presentation Monday night titled "Juno: Revealing ...

and more »


Assessing concussion symptom presentation may provide insight into rise in rates
Science Daily
"The combination of evaluating the patterns of change in concussion symptom presentation, diagnostic tools used and length of time for symptoms to resolve from both severe and mild concussions has not been thoroughly investigated previously," said lead ...

and more »


Bradford Era

Presentation teaches history of Kane's wolves
Bradford Era
The presentation was for the McKean County Historical Society. At the age of ten, while spending time with his grandparents who lived in Kane, Burlingame had the opportunity to visit the wolves at the Lobo Wolf Park and was amazed by them. Over the ...



Financial Times

Mike Ashley confounds investors with 17-word presentation
Financial Times
When Mike Ashley tried to impress Sports Direct's shareholders during a meeting at the London Stock Exchange on Thursday, he came armed with PowerPoint slides and a presentation. It ran to just 17 words. “It's clear we have smashed the ball out of the ...

and more »


Bleeding Cool News

“The Darkest Jeff Lemire Since Animal Man”: Valiant Retailer Presentation At San Diego Comic-Con
Bleeding Cool News
The presentation lauded that one of Stephen Colbert's writers Daniel Kibblesmith is writing Quantum & Woody. They showed off that ICONS is bringing back Valiant's biggest characters back to the forefront. And they told retailers that Bloodshot ...



Presentation of evidence on de Lima's obstruction case deferred
Inquirer.net
The presentation of evidence on the obstruction of justice case against Senator Leila De Lima has been deferred after her camp challenged the court's admission of the opposition's judicial affidavit of witness and Oriental Mindoro Representative ...

and more »


wtvr.com

Chef Tammy's Salt Slab Presentation | WTVR.com
wtvr.com
RICHMOND, Va. – Fan favorite Chef Tammy Brawley, Owner of the Green Kitchen RVA stopped by our backyard weather garden to fire up our gas grill.

and more »


Patch.com

Oxford Church To Host Tea Presentation
Patch.com
The presentation will include the history of tea, how tea is processed and the latest health information associated with drinking tea. Lastly she will tell you how to make the perfect cup of tea. The presentation is free and open to the public. To ...



​The do's and don'ts of presentation openings
The Business Journals
Now obviously speaking involves delivering content, not a tennis ball, and that content isn't going to be the same for every presentation. But the way you approach your speaking from a physical point of view should be consistent, allowing you to focus ...


Google News

Eitforum.com ©