7 Myths That Make Meetings Miserable


Myth 1: Executives belong in meetings.

Although the demands of business cause executives to attend more meetings than other professionals, executives need to avoid meetings. Top management is responsible for vision, strategy, plans, and communication. That means executives should spend most of their time thinking, learning, planning, and communicating. Inefficient, ineffective meetings waste the time of the company's most valuable employees.

Better: Ask probing questions when invited to make sure that your presence will add value. For example, "What are your goals for the meeting?" "How will I contribute to achieving those goals?" and "How can I prepare for the meeting?" After all, you want to contribute to an effective meeting if you decide to attend.

Myth 2: Holding a large meeting is impressive.

Actually, holding a large meeting is expensive. It can also be impressive if it is conducted properly, which means that it will be as small a possible.

Better: Invite only those who can make meaningful contributions. The likelihood of holding an effective meeting diminishes with groups larger than ten or twelve.

Myth 3: Structure inhibits spontaneity.

This is true if your goal is to obtain random outcomes over infinite time. While this may occasionally produce spectacular results, such as winning a lottery, you can achieve predictable results faster by applying structured activities. These help people make methodical progress toward results. Otherwise, the group is attending a party, instead of working in a meeting.

Better: Use structured activities to keep you in control of your meeting and make progress toward results.

Myth 4: People are too busy to prepare agendas.

Since there is always time to repeat a task, fix a problem, or make an apology, there must be time to take the steps that avoid such dilemmas. Overall, preparing an agenda saves time and money.

Better: Prepare an agenda or, if you are too busy, ask someone to do it for you. Then send the agenda to the participants so that they can prepare for the meeting.

Myth 5: Minutes are unnecessary.

This is true for any meeting where people wasted time producing nothing. Effective meetings produce results that are worth documenting. Minutes serve to track action items, record decisions, and inform others. If you are planning a meeting with no results worth documenting, ask yourself why that meeting is necessary.

Better: Record key ideas, agreements, and action items during the meeting. Then convert these notes into minutes.

Myth 6: Meetings should last a long time.

While this may be true for some meetings, most meetings can be conducted in less than an hour. Long, casual meetings lull people into lethargy. In general, people are able to focus on a task for 30 to 60 minutes. Then their attention fades and they take mental holidays to think about other things.

Better: Plan meetings where you spend time and resources in proportion to the value of the results. That is, an effective meeting should be designed to earn a profit. Also, plan short breaks every 50 minutes.

Myth 7: The effectiveness of meetings is a low priority.

This is true if you seldom hold meetings. Of course, if you have more than two employees, you need meetings to make decisions, reach agreements, and develop solutions. Effective meetings are a critically essential activity in running a business. They harness the combined wisdom of your staff to invent products, increase sales, improve productivity, plan strategies, and create success.

Better: Learn how to plan and conduct meetings that make your business a success.

Certified professional facilitator and author Steve Kaye helps groups of people hold effective meetings. His innovative workshops have informed and inspired people nationwide. His facilitation produces results that people will support. And his books "The Manager's Pocket Guide to Effective Meetings," "Meetings in an Hour or Less," and "117 Tips for Effective Meetings" show how to hold effective meetings. Call 714-528-1300 or visit www.stevekaye.com">http://www.stevekaye.com for dozens of articles, tips, and ideas.


MORE RESOURCES:
This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news


NBC Bay Area

Presentation High School Grads Face Cameras, Allege School Leaders Did Nothing After Multiple Reports of Sexual ...
NBC Bay Area
Two former Presentation High students on Wednesday spoke publicly for the first time about allegations of sexual misconduct by a teacher at the prestigious all-girls Catholic school in San Jose. Kathryn Leehane and Cheryl Hodgin Marshall, who graduated ...
Presentation High grads allege school covered up sex abuseThe Mercury News
Accusations fly over how San Jose's Presentation High School ...KGO-TV
VIDEO: 2 students accuse teacher of sexual abuse at prestigious ...KRON4.com
KTVU San Francisco
all 7 news articles »


Fast Company

This Is Your One Month Timeline To Prepare For A Work Presentation
Fast Company
Identify the most valuable information you're going to share and how you can offer the greatest amount of service in the moment, she says. Then build your content and slides around that premise. “People often put off preparing for a presentation as a ...



Director magazine

The power of presentation culture
Director magazine
Are presentations in your organisation too formal? Are there simply too many of them? Simon Morton, CEO of Eyeful Presentations, urges leaders to cast a critical eye over their presentation culture. What leaps to mind when the word 'presentation' is ...



Infosecurity Magazine

A Guide to Deliver the Most Engaging Presentation
Infosecurity Magazine
“In cybersecurity and technology, the vast majority of people presenting have no idea how to communicate and so rather than try to teach people how to try and identify a phishing threat, they talk about how to save the world in 27,000 easy steps ...



Forbes

Your Next Presentation Could Bomb If You Don't Ask Your Audience This Question
Forbes
But often when people are asked to give a presentation, neither the presenter nor the audience is 100% clear on what the exact topic is or why this presentation is taking place. Imagine you're presenting to a prospective client whom you've never met ...



Customer Think

10 Tips to Crush Your Next CX Presentation Like a Rock Star
Customer Think
Make your VOC presentation for your audience. Make them believe they can live in it. Make it their own and eliminate clutter. If graphic design isn't your thing, find someone who can help. There are amazingly talented people out there just waiting for ...



SDTimes.com

How to make low coding work – Separate presentation from logic
SDTimes.com
Business people have expertise in business process definition (i.e., workflow with associated presentation). Low-code platforms provide the tools to define business process workflow and presentation and typically allow connection to existing corporate ...



KGO-TV

2 former students allege sexual abuse at Presentation High School in San Jose
KGO-TV
According to our media partner, the Mercury News, Presentation's principal, Mary Miller sent parents a letter about the allegations. She wrote, "These cases are being thoroughly investigated by the appropriate authorities and we will not be able to ...



The Salem News

Dangerous toys detailed at presentation
The Salem News
Munroe gave a short presentation on the toys Tuesday at the Salem Child Care Community Center Tuesday morning. Salem Sen. Joan Lovely and Rep. Paul Tucker both attended. PIRG has helped with the recalls of more than 150 child-related products over ...
Start the slideshow.State PIRGs

all 93 news articles »


The First Social Cryptobank Datarius Made a Presentation at Fintech Summit in Bratislava Devoted to Blockchain ...
Live Bitcoin News
During the presentation, iCrypto S.A. announced the launch of a revolutionary new project Datarius into the financial technology market. This is a social P2P cryptobank based on a blockchain technology. As a P2P platform, the bank system enables users ...


Google News

Eitforum.com ©