Death by PowerPoint!


The most critical job of a manager, when you boil it all down, is communication. To be successful, a manager has to be effective in communicating one-on-one, in writing and in groups. While weakness in any of these three disciplines will compromise the ability to lead, the weakness most often seen in managers is in group communication. And it's the most conspicuous.

Group communication can be one of a manager's most powerful assets. When presenting to a group, he or she has its full attention - at least at the start. The trick is to keep it.

Rather than dreading or being reticent about it, managers should seek out opportunities to present to anyone in the company. The best way to develop any skill is through repetition. This particular skill also helps to increase personal and professional exposure.

Unfortunately, corporate presentations and sales presentations are usually either:

1. Mildly competent, or

2. Career killers

The advent of new media and technology that facilitate communication and improve our ability to convey our ideas also can have the opposite effect. If a manager has a propensity to dig a hole for him or herself in a presentation, PowerPoint can be an earthmover on steroids that will bury the presenter totally.

On the other hand, managers who are adept at presenting and public speaking can communicate even more effectively and convincingly with these tools.

A Near Death by PowerPoint Experience:

We've all endured them ? PowerPoint presentations that drone on forever. I call this "Death by PowerPoint".

One of my near-death by PowerPoint experiences occurred in the northwest corner of Newfoundland, Canada. A company that I used to work for had a small factory there. I had flown there with the company president, a few fellow officers and Bill Drellow, the freelance writer who I tapped to edit my most recent book, "The Lost Art of General Management".

After touring the plant with the staff and making the general niceties with the production folks, we settled in the conference room for the homestretch ? the PowerPoint presentation.

The projector warmed up, the presenter clicked on his computer, and I saw something that almost killed me on the spot - the little box in the lower left corner of the frame that read, "Slide 1 of 101". That's right, 101 slides!

I didn't have the heart to pull the plug on their presentation and ask them to get to the point in 20 slides or less. The team had worked very hard to improve that factory, and they deserved the chance to relate the pride of their accomplishments on their own terms. So there I sat, contemplating forms of suicide (remember Airplane, the Movie?) to end the pain of nonstop listening.

The moral of this story is that all we walked away from this presentation with was the impression that they worked hard and that they presented 101 slides! Beyond that, I couldn't have recalled three things they had tried to communicate to us 15 minutes later.

The Ten Elements of a Great Presentation 1. Before you do anything else, identify a maximum of three key points you want the audience to remember.

2. Determine why your audience should remember these points, so you can communicate that, too.

3. Open your presentation with the "why" in such a way that it takes no more than one minute to explain. If you can't explain to the audience why your presentation is important to them within one minute, you've lost them.

4. Never forget that the audience cares less about what you have to say than you do.

5. Remember what you learned in fourth grade: Speak at an appropriate rate. Not too slow or too fast. And project your voice.

6. Communicate broadly through body language as well as spoken language.

7. Don't use the podium unless you're stuck reading a speech and it's the only source of light. It's easy to create the impression you're holding on to it for dear life. Speakers who walk around a podium instead of rigidly standing behind it show more confidence, differentiate themselves from other presenters, and are more interesting to watch. Walking, talking and gesturing at the same time also is a great way to hide the yips because all the adrenaline doesn't go to the throat.

8. Be so well-rehearsed that it doesn't sound rehearsed. There's no substitute for preparation.

9. Review your presentation with a trusted colleague or two to ensure it says what you think it says and is easily understood.

10. When using slides -

Organize your presentation so the titles of the slides alone tell the story. Any other text should simply support the title.

Don't overuse distracting gimmicks like animation.

Never read the slides word for word. Their only purpose is to reinforce what the audience is learning.

Never spend more than two minutes on a slide.

Finally, and most importantly, prepare your presentation so that you don't actually need any slides. If you can be effective without slides, you're a great presenter. If you can do that, you can use slides to enhance your presentation, rather than leaning on them like a crutch.

My editor goes even further than I do when it comes to relying on slides. An experienced speechwriter, he feels that slides should only be used when they contain the faces of alleged perps and the audience is morning roll call in the squad room!

The Three Types of Presentations There are three basic types of internal presentations that managers should be adept at delivering. There are numerous hybrids, but the three basic internal presentations are:

1. The Vision, Mission, Goal Presentation

2. The Results Presentation

3. The Change-Initiative Presentation

The general theme that can always be used and tailored to suit any of these types of presentations follows this pattern: "Who we are, where we are going and how we are going to get there."

There also are three general types of external presentations:

1. Customer Presentations

2. Supplier Presentations

3. Investor/Banker Presentations

The purpose of external presentations usually is to influence the outcome of a negotiation. Thematic elements include "What's in it for you" and "How we can do this together."

Again, presentations should always start with "Why this is important to you (the audience)".

I can't emphasize enough that if you want to succeed as a leader, you must master the art of group presentation. If you just aren't comfortable with it, there is only one way to cure your discomfort? do as many presentations as possible! Comfort and an air of controlled self-confidence will only come from experience. The more you avoid developing your presentation skills, the heavier this anchor will become on your career.

Take a course, join Toastmasters, or buy a video/CD on the subject. Start with easy small group presentations and continue to work your way up until you are comfortable regardless of how many people are in the room.

I have made it a requirement that each of my direct reports take a course in public speaking. The ones who jumped to the task without delay have shown amazing progress? not just in their speaking skills, but in their leadership. Why? Because the skills I have outlined become part of their general way of thinking, talking one-on-one and writing. Soon, they all become significantly stronger communicators who incorporate "why this is important to you" into their communications.

Free PowerPoint First Aid Kit

This First Aid kit is a voiced over PowerPoint presentation that walks a presenter through the creation of their presentation and offers a templated structure for creating the presentation. To receive your free PowerPoint First Aid Kit, just send an email to rob@robwaite.com and list "PowerPoint First Aid Kit" in the title of the email. Your email address will only be used to email you the First Aid Kit and will then be deleted from our system. Your email address will not be used for any other purpose whatsoever.

Rob Waite is a senior executive with over 20 years of leadership experience in domestic and international business. His successful track record includes start-ups, turnarounds, multinational strategic partnerships and global business expansions with Fortune 500 companies. Rob is also a successful author, dynamic speaker and a business strategist. His most recent book is The Lost Art of General Management, was dubbed "a must read for anyone who wants to be unstoppable in business" by one well-known CEO. Rob also developed and produced a one-of-kind interactive virtual seminar The Six Figure Job Search that guides executive level job seekers through the entire job search process. Also, joining such luminaries as Bill Gates, Donald Trump and Suze Orman, Rob is a contributing author to the Walking With the Wise series from Mentors magazine. Rob has been a senior executive with both Fortune 500 and Global 500 companies. You can learn more about Rob, his books and programs at www.robwaite.com">http://www.robwaite.com and at www.sixfigurejobsearch.com">http://www.sixfigurejobsearch.com


MORE RESOURCES:
This RSS feed URL is deprecated, please update. New URLs can be found in the footers at https://news.google.com/news


NBC Bay Area

Presentation High School Grads Face Cameras, Allege School Leaders Did Nothing After Multiple Reports of Sexual ...
NBC Bay Area
Two former Presentation High students on Wednesday spoke publicly for the first time about allegations of sexual misconduct by a teacher at the prestigious all-girls Catholic school in San Jose. Kathryn Leehane and Cheryl Hodgin Marshall, who graduated ...
Presentation High grads allege school covered up sex abuseThe Mercury News
Accusations fly over how San Jose's Presentation High School ...KGO-TV
VIDEO: 2 students accuse teacher of sexual abuse at prestigious ...KRON4.com
KTVU San Francisco
all 7 news articles »


Fast Company

This Is Your One Month Timeline To Prepare For A Work Presentation
Fast Company
Identify the most valuable information you're going to share and how you can offer the greatest amount of service in the moment, she says. Then build your content and slides around that premise. “People often put off preparing for a presentation as a ...



Director magazine

The power of presentation culture
Director magazine
Are presentations in your organisation too formal? Are there simply too many of them? Simon Morton, CEO of Eyeful Presentations, urges leaders to cast a critical eye over their presentation culture. What leaps to mind when the word 'presentation' is ...



Infosecurity Magazine

A Guide to Deliver the Most Engaging Presentation
Infosecurity Magazine
“In cybersecurity and technology, the vast majority of people presenting have no idea how to communicate and so rather than try to teach people how to try and identify a phishing threat, they talk about how to save the world in 27,000 easy steps ...



Forbes

Your Next Presentation Could Bomb If You Don't Ask Your Audience This Question
Forbes
But often when people are asked to give a presentation, neither the presenter nor the audience is 100% clear on what the exact topic is or why this presentation is taking place. Imagine you're presenting to a prospective client whom you've never met ...



Customer Think

10 Tips to Crush Your Next CX Presentation Like a Rock Star
Customer Think
Make your VOC presentation for your audience. Make them believe they can live in it. Make it their own and eliminate clutter. If graphic design isn't your thing, find someone who can help. There are amazingly talented people out there just waiting for ...



SDTimes.com

How to make low coding work – Separate presentation from logic
SDTimes.com
Business people have expertise in business process definition (i.e., workflow with associated presentation). Low-code platforms provide the tools to define business process workflow and presentation and typically allow connection to existing corporate ...



KGO-TV

2 former students allege sexual abuse at Presentation High School in San Jose
KGO-TV
According to our media partner, the Mercury News, Presentation's principal, Mary Miller sent parents a letter about the allegations. She wrote, "These cases are being thoroughly investigated by the appropriate authorities and we will not be able to ...



The Salem News

Dangerous toys detailed at presentation
The Salem News
Munroe gave a short presentation on the toys Tuesday at the Salem Child Care Community Center Tuesday morning. Salem Sen. Joan Lovely and Rep. Paul Tucker both attended. PIRG has helped with the recalls of more than 150 child-related products over ...
Start the slideshow.State PIRGs

all 93 news articles »


The First Social Cryptobank Datarius Made a Presentation at Fintech Summit in Bratislava Devoted to Blockchain ...
Live Bitcoin News
During the presentation, iCrypto S.A. announced the launch of a revolutionary new project Datarius into the financial technology market. This is a social P2P cryptobank based on a blockchain technology. As a P2P platform, the bank system enables users ...


Google News

Eitforum.com ©